Extend the OpenKM features
Electronic Invoicing
OpenKM incorporates an e-invoicing module that extracts invoices "XML" format for storing them in the system. It also allows other functions like validating the invoice via digital signature, downloading it in PDF format, or sending notifications.
And what is e-invoicing?
E-invoicing is the digital version of the traditional paper invoices and must be legally equivalent to the latter. By its very nature, electronic invoices can be stored, managed, and exchanged by electronic or digital means.
For that e-invoicing to be valid, it must be completed with e-signature, eliminating paper invoices.
In countries where the law supports it, the validity of e-invoicing is the same as the traditional paper invoice. Thanks to the digital signature that includes integrity and a high level of traceability, it is judicially considered a binding document. It does not need further proof or confirmation of its existence.
An electronic invoice will be done in 2 phases:
- The invoice is created and stored in a data file.
- Then it proceeds to sign a digital certificate of the sender, encrypts the contents of the invoice, and adds a digital stamp to it.
Depending on the company size and the volume of its sales, the savings in respect of issue and invoice management (issue, sending, receiving, storage, search, signature, return, payment) can fluctuate between 40% and 80%.