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Maximize Document Efficiency with OpenKM's Electronic Signature

Written by Ana Canteli on April 15, 2024

Digital transformation has driven the adoption of tools that simplify document management, with the electronic signature being a key element in this process. OpenKM, renowned for its robust document management software, integrates an electronic signature module that adapts to the legal needs of each organization, whether it operates domestically or internationally. In this article, we'll explore various use cases that exemplify how OpenKM's e-signature streamlines processes across different industries, from banking services to international transport companies.

1. Banking Services: Imagine opening a bank account or hiring a financial service from the comfort of your home. With OpenKM's e-signature, users can easily authenticate using their digital certificate. The required documentation is uploaded to OpenKM, indexed and categorized securely, complying with all legal requirements. This streamlines the process and provides a seamless customer experience.
2. Occupational Risk Prevention Companies: In the field of occupational risk prevention, OpenKM's electronic signature simplifies the management of documents such as delivery notes and delivery records of personal protective equipment. Clients can digitally sign documents from their OpenKM session, making it easy to certify compliance and communicate with the relevant authorities: occupational risk prevention subcontractor, human resources department, union representatives, public administrations, etc.
3. Hospitality Sector: For distribution companies serving customers in the hospitality sector, OpenKM's electronic signature optimizes the management of business documents such as delivery notes and invoices. Customers are notified when new documents are generated for signature, ensuring accurate tracking and preventing document loss. In addition, when the time comes, other companies, such as consultancies, can count on complete, truthful and secure information to provide their services in the accrual of taxes, among others.
4. International Transport Companies: In the field of international transport, OpenKM's electronic signature allows efficient management of documentation related to goods deliveries. Customers receive personalized notifications to digitally sign delivery documents, streamlining the process and ensuring traceability of operations.

Conclusion

OpenKM's electronic signature offers a comprehensive solution for document management in various sectors, from banking to international logistics. Its advantages include agility in processes, security of documentation, and adaptability to local regulations.

Interested in optimizing your company's document management? Request an online demo of OpenKM and discover how our electronic signature can help you improve efficiency and security in your document processes. Contact us today to start your digital transformation!